The foundation here is being organized. Get a 2 or 3-inch binder, based on the number of the following documents that pertain to each doctor in the practice, and tabbed protector sheets. Make an excellent copy of the following: board qualification/certification/recertification certificate; business owner’s liability insurance certificate; continuing podiatric medical education list of credits; CDS registration number form; curriculum vitae; DPM degree; DEA registration number form; fellow certificates; hospital status letters; letters of recommendation; professional liability insurance; residency certificate; state licensure certificate; vital stats form that contain data such as date of birth, federal identification number, home address and NPI; W-9 form as well as workers compensation certificate. These are all the documents that the various insurance companies have asked for over the years. They don’t all ask for all of them. However, whatever ones they ask for you’ll have at your fingertips.
Place the best copy of each document that pertains to that doctor into a tabbed protector sheet. Place the respective tabs in alphabetical order with each tab being labeled. Place 5 copies of each document behind the appropriate tab. If you need more copies later on, use the tabbed copy to make others.
If you participate in CAQH, you can just print up this form. There is no need to complete one of the two blank recredentialing applications. One is for the solo practitioner and the other is for the group practice. Select the one that fits your practice, complete it and save it in Word. This will allow you to quickly and easily update it, as expiration dates must be changed.
Have a self-inking stamp made up that states SEE ATTACHED FORMS in red ink. Stamp the recredentialing application with this. Attach a copy of the CAQH application if you participate or print the recredentialing form and include any copy of documents they request. Put it in the mail. You’re done! A painful boring job that used to take between 150 to 180 minutes can be easily processed in less than 10 minutes. There has only been one insurance company that sent it back. That was Medicare.
